Move-in Inspection with Photos for Tenants in Sweden
Why document on move-in?
Documenting the apartment at move-in gives clear evidence for tenants about the condition at move-in and reduces the risk of disputes. Legal backing exists in the Land Code (Chapter 12)[1] and disputes are often handled by the Rent Tribunal[2], while the Enforcement Authority can be used to enforce decisions[3].
- Blurry photos or poor lighting that make details unclear.
- No overview photos showing the room layout and surfaces in relation to each other.
- Failing to note the date and time for each photo or inspection.
- Not recording existing damages in the inspection protocol.
- Deleting or altering photos without saving original copies.
Detailed documentation increases your chances in a dispute.
How to take good photos
- Include both overview photos and close-ups of damages so the location is clear.
- Take photos with date stamps or write the date in the filename for each image.
- Photograph technical installations and faults in appliances, heating and plumbing.
- Save original files in cloud and locally and use clear filenames that refer to the protocol.
Save copies to the cloud immediately after moving in.
What to write in the inspection protocol
- Describe the damage briefly: location, type and possible cause.
- Refer to image filenames or attachments so the evidence is easy to find.
- Keep your own copy and send a copy to the landlord using a trackable delivery method.
Respond to notices within stated deadlines to avoid losing rights.
Frequently Asked Questions
- Do I need to take photos at move-in?
- There is no formal requirement in all cases, but photos are strongly recommended for tenants to avoid disputes and protect the deposit.
- How long should I keep photos and protocols?
- Keep them at least until any deposit claims are resolved; many keep them for at least three years.
- What if the landlord disputes the protocol?
- Try to resolve it in writing with the landlord first. If you cannot agree, the Rent Tribunal can review the case.
How to
- First take overview photos of each room from multiple angles.
- Then take close-up photos of each damage and note where in the room it is located.
- Save photos with dates in filenames and upload them to a cloud account.
- Write a short protocol where you describe each remark and reference image files.
- Send a copy of the protocol to the landlord and keep your own copy.
Key takeaways
- Document both overview and details for the strongest evidence.
- Put dates in filenames so the timeline is clear.
- Always send a trackable copy to the landlord.
