Termination by Email for Tenants in Sweden

What applies to termination by email?

In Sweden, tenancy issues are mainly governed by Chapter 12 of the Jordabalk, but validity and proof of termination may depend on circumstances such as sender, recipient and intent ^[1]. An email can be a form of written communication, but courts and tribunals often assess whether receipt is proven and whether the message was actually intended as a termination.

Evidence and documentation

Documentation is central. Always save original messages, any delivery receipts, replies from the landlord and other evidence showing timing and receipt. If you received notice by email, also ensure the address actually belongs to the landlord or their representative.

• rent: Keep receipts and bank statements showing payments and any collection demands.
• repair: Document defects and maintenance issues with photos and messages to the landlord.
• record: Export and save emails as PDF and note dates and times of receipt.

Deadlines and receipt

Deadlines can determine whether a termination takes effect immediately or only at the next contractual period. If the lease requires a specific method or notice period this can affect the legal situation. The assessment of when an email is considered received is based on whether the recipient could reasonably have read the message or if there is technical evidence of delivery ^[2].

If you want to contest the termination

If you believe the termination is not valid, you should first contact the landlord in writing and request clarification. If you cannot agree, you can turn to the Rent Tribunal for adjudication and use the HN1 form when applying ^[2]. If eviction is at risk, the Enforcement Authority may become involved in enforcement ^[3].

1. Form: Gather all documentation and complete any forms such as HN1 to apply to the Rent Tribunal.
2. Record: Send copies of emails, receipts and photos; keep confirmations of any submissions.
3. Court: Request a hearing at the Rent Tribunal if the dispute cannot be resolved directly with the landlord.

FAQ

Can a termination by email be valid without a signature?

Yes, a termination by email can be valid if there is sufficient evidence that the message was sent and received by the correct person, but if the lease requires a specific form other rules may apply.

How do I prove the landlord received an email?

Keep delivery receipts, replies from the landlord, and screenshots. Evidence can also include logs from email services or system confirmations.

When should I contact the Rent Tribunal?

Contact the Rent Tribunal if you cannot resolve the dispute with the landlord or if you want a formal review of the termination's validity.

How to

1. Draft a written request to the landlord asking for clarification and confirmation.
2. Collect documentation: emails, delivery receipts, payment records and photos of any defects.
3. Consider applying to the Rent Tribunal with HN1 if you cannot reach an agreement.
4. Contact advisory services or a lawyer if the matter is complex or eviction is possible.

Help and Support / Resources

• Jordabalken Chapter 12 – text of law
• Rent Tribunal – applications and HN1 form
• Enforcement Authority – contact and enforcement

1. [1] Riksdagen: Jordabalken 12 kap.
2. [2] Domstol.se: Hyresnämnden och HN1-formulär
3. [3] Kronofogden: Kontakt och verkställighet