Tenant: what documents can a landlord request in Sweden
As a tenant in Sweden it is important to know what documents a landlord may lawfully request and when demands are reasonable. This guide describes commonly requested documents such as identity, employment verification, references and a copy of the tenancy agreement, and what landlords normally must not require on privacy grounds. You will also get practical advice on how to document faults, request repairs and communicate in writing to protect your position. We briefly explain which authorities you can contact in a dispute and how principles in the Swedish Land Code affect rights concerning maintenance and repairs in your tenancy.[1]
What can the landlord request?
The landlord may typically request information needed to assess your ability to pay and your suitability as a tenant. This can include identity, income information and references. Requests must be proportionate and relevant to the purpose; unnecessary or overly detailed personal data should be challenged.
- identity document (passport or driving licence).
- pay slips or employment certificate.
- references from previous landlords.
- copy of previous tenancy agreement when relevant.
- in some cases security or guarantor if landlord assesses risk.
What landlords normally should not request
Landlords should not request information that is irrelevant to the tenancy, such as detailed medical records or random full bank statements. If unsure, ask for a written explanation of why the information is needed.
Documents for faults and repairs
When reporting a fault or requesting repair it is useful to gather evidence and dates of the problem. Photograph the damage, save emails and SMS and note when you contacted the landlord.
- photographs or videos showing damage or moisture.
- written fault report (email or letter).
- receipts or proof of prior contact and any responses from the landlord.
How are personal data handled?
Personal data may be processed when there is a clear purpose and legal basis. Ask which legal basis the landlord relies on and what information will be stored. Request restriction or deletion if the data is unnecessary.
Frequently asked questions
- Which documents do I need to provide when applying?
- Typically identity document, pay slips or employment certificate and references from previous landlords.
- Can I refuse to provide certain information?
- Yes, if the information is not relevant to the tenancy you can challenge the request and ask for a written justification.
- What do I do if the landlord does not fix a problem?
- Document the fault, repeat your report in writing and contact the Rent Tribunal for guidance on next steps.[2]
How to
- Gather evidence: photograph the damage and save all messages.
- Send a written fault report to the landlord and request a written reply.
- Allow a reasonable time for action and document any response or lack of response.
- If nothing happens, contact the Rent Tribunal or another authority for guidance.[2]
- Keep all documentation in case you need to proceed with a formal review or payment issue.
