Tenant Documents for Reporting Changes in Sweden

As a tenant, it is important to know which documents you need to submit when something in your housing situation changes, and to report the change in time to the landlord or relevant authority in Sweden. This guide explains which documents are commonly required, how to collect evidence, which deadlines often apply and which channels are appropriate for submission. The text is aimed at tenants who want to avoid misunderstandings, protect their rights and obtain faster handling of matters related to tenancy agreements, addresses, income changes or inspections. We describe practical steps, examples of attachments and where to find official information and support.

Which documents are needed?

The documents required depend on the type of change. Below are common documents often requested by landlords or authorities.

• Tenancy agreement or contract
• Receipts for paid rent
• Forms or applications (e.g. HN1)
• Photographs, email conversations and other evidence

When must you report?

Deadlines can vary depending on the agreement and type of change. The law sets general frameworks that may affect how quickly a report should be made^[1].

• Report the change within a reasonable time after it occurred
• For address changes and moving: follow the tenancy agreement terms or notify as soon as possible
• For income or fee changes: state the date the change took effect

How to submit documents

Choose a submission method that provides traceability and proof of receipt. Follow the landlord's instructions on format and address.

• Send forms and applications by registered mail or email with read receipt
• Attach photos, receipts and other documentation
• Contact the landlord in writing and request confirmation of receipt
• If the dispute is not resolved: apply to the Rent Tribunal (Hyresnämnden) or use their e-services^[2]

Documentation and evidence

Collect dates, confirmations of receipt and copies in an organized folder. If enforcement is needed later in the process, the Enforcement Authority (Kronofogden) may be involved^[3].

Frequently Asked Questions

Which documents are required for an address change?

When you change address, provide your tenancy agreement, confirmation from the landlord and any receipts or correspondence to support the change.

Can the landlord require income information?

The landlord may request reasonable information to assess payment ability, but requests must comply with data protection and the tenancy agreement.

What do I do if the landlord does not accept my documents?

First try to resolve it in writing; if that fails, you can contact the Rent Tribunal for review.

How to

1. Gather relevant documents and receipts.
2. Scan or photograph documents and save copies.
3. Check deadlines and mark dates in your calendar.
4. Notify the landlord in writing and request confirmation of receipt.
5. If you do not reach an agreement, file the case with the Rent Tribunal.^[2]

Key takeaways

• Report changes as soon as possible.
• Always keep copies and document receipt.
• Seek official help if the dispute cannot be resolved locally.

Help and Support / Resources

• Riksdagen – laws and legislative material
• Domstol – Rent Tribunal and e-services
• The Enforcement Authority – enforcement and information

1. [1] Riksdagen – Jordabalken (12 kap.)
2. [2] Domstol.se – Hyresnämnden och blanketter
3. [3] Kronofogden – verkställighet och information