Evidence Documents for Tenants in Sweden
As a tenant in Sweden you may need to gather documents and witness statements to prove issues such as missed maintenance, defects in the apartment or disputes about rent. This guide explains which documents commonly serve as evidence, how to document damage and repairs, and when you can contact authorities for support. Saving lease agreements, payment receipts, repair reports and photographs makes it easier to assert your rights in a dispute. The information also covers the role of witnesses and gives concrete steps to prepare evidence for an application or hearing. The Land Code governs many rental issues in Sweden[1].
Which documents count as evidence?
The following documents and records usually help when you need to show what happened or which actions you requested:
- Rent statements and receipts (rent receipts) that show payments and any outstanding amounts.
- Photographs and video (photo, video) of damage, moisture or defects in the apartment.
- Repair reports and service requests (repair reports) showing when you reported issues.
- Lease agreements and written correspondence (form, document) between you and the landlord.
- Witness statements from neighbors or visitors who have seen the problems.
- Receipts for self-paid repairs and quotes that show costs.
Detailed documentation strengthens your position in a dispute.
How do I document repairs and maintenance?
Documentation is about time, content and evidence. Record the date of each repair report, save responses from the landlord and take photos before and after any work. Note the names of technicians and any costs. If the landlord does not fix serious defects, you may need to contact the Rent Tribunal for review or advice[2].
- Save dates for repair reports and follow-ups so the timeline is clear.
- Photograph the damage from several angles and document how it affects living conditions.
- Keep contact details for people who can witness the incident.
- Save all receipts and service invoices to show any expenses.
Save emails and text messages unchanged to preserve the chain of evidence.
FAQ
- What evidence is needed to submit an application to the Rent Tribunal?
- Usually the lease, documentation of defects, receipts and photographs. The tribunal can also accept witness statements to support the case.
- Can witnesses help if the landlord terminates the agreement?
- Yes, witness statements from neighbors or visitors can confirm vandalism, moisture damage or other circumstances affecting the dispute.
- How long should I keep documents?
- Keep important documents while the dispute is ongoing and at least until any claims or debts are settled.
How to
- Save and organize all documents in a folder or digitally so you can quickly find agreements, receipts and photos.
- Always make a written repair report to the landlord and save any confirmation or reply.
- If the situation is not resolved, gather evidence and complete the appropriate application to the Rent Tribunal according to their instructions[2].
- At a hearing, bring organized documents and witnesses who can support your version.
Always respond to formal demands and summons in time to avoid losing rights.
Help and support / Resources
- Rent Tribunal — domstol.se
- Land Code (1970:994) — riksdagen.se
- Enforcement Authority — kronofogden.se
