Documents for Waiting Lists for Tenants in Sweden

As a tenant in Sweden you may need to submit various documents to be on a waiting list for an apartment or condominium. These often include identity documents, income certificates, references from previous landlords and proof of housing situation. Documents are used to verify your priority, entitlement to special queue points and to decide acceptance in lists where demand exceeds supply. It is important to keep originals and copies, note dates and communicate clearly with the queue organization. This guide explains which documents are most relevant, how to organise them safely and which authorities you can contact if you have a dispute or need a review in Sweden.

Which documents are required?

Common documents requested in waiting lists are ID, income certificates, references from previous landlords, certificates of care or support needs and proof of current housing situation. Some lists may also require certificates for special points, such as social or medical reasons. Always check what the specific list requires before sending documents. ^[1]

• ID and civil registry extract.
• Salary or activity certificates that show income.
• References or contact details for previous landlords.
• Certificates of housing situation, for example eviction notices or certificates from social services.

How is priority assessed?

Priority in lists is usually based on queue points, time in queue and special reasons documented by documents. Some organizations have fixed point systems while others make individual assessments. If you receive a refusal or need to dispute a decision, the Rent Tribunal can review matters related to tenancy rights.^[2]

• Queue points based on time in queue.
• Special reasons documented with certificates.
• Any priorities according to the queue organisation's rules.

Document management and privacy

Handle personal data carefully. Never provide more information than requested and mark copies with dates. In cases of payment or debt issues, the Enforcement Authority may become involved if matters reach collection, so be cautious about which payment details you share.^[3]

• Store originals in a safe and scan copies for quick access.
• Provide contact details so the queue organisation can reach you if needed.
• Note the date for each submitted document and who you sent it to.

FAQ

Which documents provide the strongest proof of priority?

Certificates from authorities, rent statements and certificates from social services are often stronger evidence than verbal promises.

Can I supplement an application after submission?

Yes, most queue organisations accept supplements but check deadlines and instructions carefully.

What happens if someone uses false information?

It can lead to exclusion from the queue and in some cases legal action depending on the circumstances.

Where do I turn for a dispute about my queue placement?

Contact the queue organisation first, and if no solution is reached the Rent Tribunal can review tenancy-related matters and rights.

How to

1. Collect all relevant originals and scan copies.
2. Check the queue organisation's requirements and complete any forms carefully.
3. Send documents as instructed (email, post or portal) and save proof of submission.
4. Follow up if you do not receive confirmation and consider contacting the Rent Tribunal for unresolved disputes.

Help and Support

• [1] Riksdagen — The Swedish Code of Statutes (Jordabalken, Chapter 12)
• [2] Domstol.se — Rent Tribunal (Hyresnämnden) and e-services
• [3] Kronofogden — Information on enforcement and debt

1. [1] Riksdagen — Jordabalken (1970:994), 12 kap.
2. [2] Domstol.se — Hyresnämnden och e-tjänster
3. [3] Kronofogden — Information om indrivning och betalningsskyldighet