Move-in Checklist Template for Tenants in Sweden
Documenting the condition of your home at move-in and move-out is one of a tenant's most important protections in Sweden. A clear checklist reduces the risk of misunderstandings about damages, the deposit, or refunds. This guide explains step by step how to use a checklist template, which photos and notes are most important, the rights and obligations of landlord and tenant under the Swedish Code of Land (Jordabalken)[1], and when you should contact the Rent Tribunal or the Enforcement Authority. The text also gives practical advice for minor repairs, how to return keys and which deadlines apply. The goal is that you as a tenant in Sweden feel secure and can avoid unnecessary disputes. Keep copies of everything.
What is a move-in and move-out checklist?
A checklist is a written and photographed record of the apartment's condition at move-in and move-out. It shows what was already damaged and what counts as normal wear and tear. A clear checklist makes it easier to discuss damages and the deposit with the landlord and can be decisive if the matter is taken to the Rent Tribunal or the Enforcement Authority.[2]
What should the checklist include?
- Photos and documents (photo, document) as evidence.
- Damages and repairs (repair, maintenance) – describe and locate each item.
- Deposit and payments (rent, deposit) – amounts and receipts.
- Keys and return (move-out) – time and signature.
How to document
Start in one room and work systematically to the next. Take multiple photos per room, ideally with timestamps, and photograph details as well as overall views. Note each remark briefly in the checklist and indicate where in the home it is located. Send or hand a copy to the landlord and keep the original. If you cannot agree, you can apply to the Rent Tribunal for review.[2] For unpaid claims or enforcement, the Enforcement Authority may be involved.[3]
Common mistakes to avoid
Avoid relying on memory instead of writing things down; verbal agreements provide weaker evidence. Don’t forget to sign and date the checklist and note who received a copy.
Key takeaways
- Note damages and take photos at move-in.
- Send a copy to the landlord and retain the original.
- Contact the Rent Tribunal if you cannot reach an agreement.[2]
Frequently asked questions
- Do I need a checklist when moving in?
- It is highly recommended. A checklist protects both tenant and landlord by showing the apartment's condition at move-in.
- What if the landlord does not accept the checklist?
- Keep your copy and documentation, try to negotiate in writing and apply to the Rent Tribunal if you cannot reach an agreement.[2]
- Can a deposit be used for normal wear and tear?
- No, a deposit normally may not cover normal wear and tear. Only damages beyond normal wear can justify deductions.
How to (step-by-step)
- Inspect each room and take multiple photos (photo) from different angles.
- Complete the checklist template item by item and include date and signature.
- Send a copy to the landlord and keep the original for yourself.
- Report major damages in writing and request written confirmation of repairs (repair).
- If you cannot agree, apply to the Rent Tribunal (court) with your documentation.
Help and support / Resources
- Riksdagen — Swedish Code of Land (Jordabalken)
- Domstol.se — Rent Tribunal information
- Enforcement Authority — kronofogden.se
