Tenant Privacy in Sweden (GDPR)

As a tenant in Sweden, you have the right to know how your personal data is used in connection with your tenancy. This guide simply explains which data a landlord may collect, when processing is permitted under the GDPR and the Swedish Land Code, and what actions you can take if something is wrong. You will get practical advice on how to request information, request correction or object to data processing and how to document problems before a possible dispute or application to the Rent Tribunal. The text is aimed at ordinary tenants and uses clear language without legal jargon.

What does the law say about personal data?

The GDPR regulates how personal data may be processed across the EU, and in Sweden this is complemented by provisions in the Land Code and case law from the Rent Tribunal. As a tenant, you are often affected by data such as name, contact details, payment history and sometimes information from credit reporting agencies. For questions about the right to access or request correction, you can also turn to the Rent Tribunal or the supervisory authority if necessary.^[1]

When can the landlord process data?

The landlord may normally process personal data if it is necessary to manage the lease or comply with legal requirements. Examples of permitted processing:

• Handling payments, rent invoices and any unpaid rents.
• Storing contact details and documentation related to the contract or maintenance reports.
• Contacting you about important matters such as defects in the apartment or warnings.
• Maintaining records in connection with termination or legal proceedings.

What rights do you have?

You have the right to information about which data is stored, to access copies and to request correction or deletion in certain cases. If you believe data is processed incorrectly, you can request an extract or submit a written request for correction to the landlord. If the matter is not resolved, you can escalate to the Rent Tribunal or the supervisory authority depending on the nature of the case.^[2]

What to do in case of dispute or incorrect processing?

If the landlord does not comply with a request for access or correction, you should first request action in writing and describe what is wrong. Document dates, content and any calls. If this does not help, you can apply to the Rent Tribunal or report to the relevant supervisory authority. In cases of unpaid claims or enforcement, the Enforcement Authority may become involved; documentation is then important to show your version.^[3]

FAQ

Can the landlord request a credit check when I apply?

Yes, if there is a legitimate reason such as assessing payment ability, but processing must be proportionate and compliant with the GDPR.

Can I get the landlord's data extract?

Yes, you have the right to request a data extract and find out what information is registered about you.

What do I do if the landlord refuses to correct incorrect data?

Request that the refusal is documented in writing and consider reporting the matter to the supervisory authority or bringing it to the Rent Tribunal for review.

How to

1. Collect documentation: tenancy agreement, payment receipts, e-mails and texts that show what happened.
2. Request a data extract in writing from the landlord and specify which data you want to review.
3. Contact the landlord and request correction if something is wrong; ask for a reply within a reasonable deadline.
4. If nothing happens, consider applying to the Rent Tribunal with the HN1 form or contact the supervisory authority for data protection sanctions.
5. Save all responses and keep track of deadlines for appeals or disputes.

Help and Support / Resources

• Rent Tribunal and court services (Domstol.se)
• Land Code (12 chap.) at Riksdagen
• Enforcement Authority - information on enforcement

1. [1] Riksdagen - Land Code (12 chap.)
2. [2] Domstol.se - Rent Tribunal and information
3. [3] Kronofogden - enforcement and information