Copy of ID Documents: Tenant Rules in Sweden

As a tenant in Sweden you may wonder when and why a landlord requests a copy of your ID document. This text explains what the law^[1] says about personal data and GDPR in rental situations, which details are reasonable to provide, how consent works and what protections you have. You get concrete advice on how to document transfers, secure copies, request deletion when data is no longer needed and how to act if the landlord requests more than necessary. We also point out when you can contact the Rent Tribunal^[2] or the Enforcement Authority^[3] for help and where to find official forms.

What applies?

In Sweden, residential tenancy and certain related obligations are governed by Chapter 12 of the Land Code and personal data handling by GDPR. A landlord may in some cases need to verify your identity, for example when signing a contract or securing payment. But copying ID documents must be proportionate and relevant to the purpose; unnecessary storage or sharing without basis is not allowed.

What is reasonable to request?

Reasonable requests may include name, personal identity number and a photo for identification when there is a legitimate need, such as for a lease agreement or key handover. Requests for more sensitive data or documents not necessary for the agreement can be challenged.

• Copy of ID for identity verification when signing a contract.
• Contact details for communication and payment reminders.
• Information needed to maintain the dwelling, such as access for repairs.
• Details related to payments or deposit if reasonably required.

Rights as a tenant

You have the right to request information about what data is stored, have errors corrected and in some cases request deletion when the data is no longer needed. If you believe the processing violates GDPR you can contact the Data Protection Authority, or in tenancy matters turn to the Rent Tribunal^[2].

Frequently Asked Questions

Can the landlord require a copy of my ID?

Yes, if there is a clear and legitimate reason to verify your identity in connection with renting. The copy must be proportionate.

Can the landlord keep my ID copy?

Only as long as it is necessary for the original purpose; otherwise the data should be deleted or anonymized.

What do I do if the landlord requests unnecessary information?

Request an explanation in writing, decline to provide unnecessary information and contact the Rent Tribunal or the Data Protection Authority for advice.

Where can I get help?

Contact the Rent Tribunal for tenancy issues and the Enforcement Authority for matters regarding debt collection and enforcement.

How to

1. Request written justification before providing an ID copy and save the communication.
2. If you provide a copy, give only the necessary details and state any usage limits.
3. Note the date the data was provided and request deletion when it is no longer needed.
4. In case of dispute, apply to the Rent Tribunal with documentation of requests and responses.

Help and Support / Resources

• Riksdagen - Legislation and the Land Code
• Domstol.se - Rent Tribunal and forms
• Kronofogden - enforcement and assistance

1. [1] Riksdagen - Land Code (Chapter 12)
2. [2] Domstol.se - Rent Tribunal and e-services
3. [3] Kronofogden - Information for tenants